Assistant Manager - Purchase & Store

Location: Wonderla Resort, Bangalore
Department: Procurement & Store
Qualification: Diploma Or Any Degree
Experience: 6+ years
Report To: Operation Head

Skills : Communication, Collaboration

Duties & Responsibilities:

1. Should work with suppliers to negotiate contracts for the purchase of required goods and keep accurate records of transactions trends as per SOP of purchase department.
2. Assist the Finance and Operational Departments in the monitoring, reporting and controlling of Cost of Sales in the hotel, including audit and control, financial analysis and reporting, budgeting, forecasting etc.
3. Monitor vendors for quality, service and price through standard purchasing specifications.
4. Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased.
5. Calls for quotations for any items costing more than a certain amount (As per company policy) and inquire into prices from various suppliers.
6. A minimum of three independent genuine quotations must be obtained.
7. Establish contracts to ensure reduced pricing for all operating areas
8. Receives Purchase requisition from all departments and arranges for delivery of those items daily.
9. Segregating storage of all items as per FSSAI standards and Excise related regulations
10. Should have knowledge / Experience to operate the module of WINHMS / Oracle EBS.
11. Responsible for stocking and placing orders for Grocery, perishable, Engineering, Printing & Stationery, Housekeeping, Cutlery & Crockery, and Soft Beverages & Liquor
12. Ensures that all authorized or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes on a daily basis.
13. Ensures & verifies that quotations are regularly updated and supplier’s new current price lists are maintained.
14. Research and identify new products and services for the hotel in the market.
15. Checking correct item description, unit, packing, category and establishes Min/Max estimated stock levels.
16. Verifies that all documentation and proper quotations are maintained and filed according to Policy and Procedure requirements.
17. Responsible for physical control of all store items until issued, fully documented under strict control procedures (key control, timing schedule, authorized issue requests).
18. Spot checks storeroom requests if properly maintained, verifies quantity requested and issued, proper items received by signatories & ID availability.
19. Keeps all records in a way that they can be checked at any time for information or audit purposes.
20. Willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.